Every feature. One complete plan.
StudioLedger brings CRM, estimates, invoicing, galleries, licensing, contracts, scheduling, client portals, and studio operations together for commercial photographers. There are no feature tiers and no paid upgrade required to unlock the useful parts.
CRM & Client Management
- Contact Management
- Organize clients, vendors, and collaborators in one place
- Company Records
- Link contacts to agencies, brands, and production companies
- Project Tracking
- Track productions from inquiry through final delivery
- Lead Pipeline
- See and move incoming opportunities through your sales process
- Portal Permissions
- Control which company contacts can see each client-facing item
- Contact Import
- Bring contacts in from CSV or vCard files without retyping them
Finance & Billing
- Estimates & Quotes
- Create commercial estimates with reusable line items and terms
- Estimate Approvals
- Collect approval, acceptance, and deposits from a clear client link
- Invoicing
- Build invoices from the job and keep every payment attached
- Invoice Splitting
- Split production costs between multiple responsible parties
- Expense Tracking
- Record project costs, recurring expenses, and receipts
- Stripe Payments
- Accept cards, ACH transfers, and supported payment options online
- QuickBooks Sync
- Keep supported accounting records aligned without double entry
Galleries & Delivery
- Proofing Galleries
- Share branded galleries for review, selects, and delivery
- Proofing Tools
- Collect client selects, ratings, comments, and notes in context
- Annotations
- Pin visual feedback directly to the relevant part of an image
- Contact Sheets
- Generate downloadable PDF contact sheets for all images or selects
- Large File Transfer
- Deliver packages up to 200GB with access and expiration controls
- Password Protection
- Protect galleries and file transfers with passwords and expiration dates
Integrations
- Capture One plugin
- Create StudioLedger galleries and upload selected exports directly from Capture One
- Lightroom
- Create and publish StudioLedger galleries directly from Lightroom
- Dropbox
- Connect file storage and retouching handoffs to the production workflow
- QuickBooks
- Keep supported accounting records aligned without duplicate entry
Branding & Portal
- Custom Branding
- Use your logo, colors, typography, and presentation settings
- White-label Portals
- Give clients a calm company portal presented under your brand
- Custom Domains
- Use your own domain for supported client-facing experiences
Communication
- Embeddable Chat Widget
- Let website and gallery visitors start a conversation directly
- Team Messaging
- Keep real-time internal conversations inside the studio workspace
- Contact Messaging
- Talk with clients in threads connected to their company and projects
Documents & Contracts
- Contract Templates
- Reuse uploaded PDFs or written agreements across productions
- E-Signatures
- Collect signatures online and keep the signed record with the job
- PDF Field Mapping
- Place reusable client and studio fields on your existing PDF forms
Scheduling
- Call Sheets
- Build and share current production-day logistics
- Calendar Integration
- Connect studio events, tasks, bookings, and external calendars
- Booking Widget
- Let clients request or confirm bookable services online
Forms & Leads
- Form Builder
- Create inquiry, intake, questionnaire, and payment forms
- Lead Pipeline
- Track leads from first contact through a booked production
- Automatic Lead Generation
- Turn form submissions into connected contacts and leads automatically
Licensing
- License Tracking
- Track image usage, rights, dates, and upcoming expirations
- Gallery Licensing
- Sell usage licenses and downloadable media from a gallery
- Tiered Pricing
- Offer automatic volume discounts when clients license more images
- Rights Management
- Keep granted usage terms and the licensed files together
Crew Finder
- Map-Based Search
- Find production crew by city, region, and travel radius
- Crew Type Filters
- Filter by role, from digital techs and assistants to stylists and retouchers
- Rate Range
- Narrow crew results by a day-rate range that fits the production
- Post a Job
- Post an open crew position instead of hoping a social post finds the right person
- List Yourself
- Create a profile so photographers and producers can discover your work
- Browse Profiles
- Review role, location, portfolio, rates, and availability before reaching out
Reports & Analytics
- Revenue Reports
- Review income by client, project, and time period
- P&L Statements
- See profit and loss across the business or a specific production
- Sales Tax Reports
- Review collected tax by jurisdiction and reporting period
- CODB Calculator
- Calculate the real cost of doing business and the rate your studio needs
Notes & Capture
- Notes
- Create private or shared notes, checklists, and reminders beside the work
- Text to Notes
- Text a note, checklist, or reminder to StudioLedger without opening the app
Team & Platform
- Up to 5 Team Members
- Invite the people running the studio at no additional charge
- Multiple Workspaces/Brands
- Run separate brands or businesses from one account
- Role-based Permissions
- Control access with owner, admin, member, and custom permissions
- Audit Logging
- Review important changes and who made them
- Mobile AppSoon
- A focused mobile experience for managing the studio on the go
One plan, clearly explained
StudioLedger feature questions
Are all StudioLedger features included in one plan?
Yes. StudioLedger does not divide core features into Starter, Pro, or Enterprise tiers. CRM, finance, galleries, licensing, contracts, scheduling, portals, reports, integrations, and team tools are included in the primary workspace plan.
Who is StudioLedger built for?
StudioLedger is studio management software built for commercial photographers and production teams handling advertising, editorial, product, brand, and other commissioned photography work.
What can clients access in StudioLedger?
Clients can use a branded portal to reach the estimates, invoices, galleries, file transfers, contracts, call sheets, licenses, and messages made available to their company. Internal studio notes, margins, and administrative controls remain private.
Does StudioLedger connect with photography and business tools?
Yes. StudioLedger connects with tools used across capture, delivery, storage, payments, and accounting, including Capture One, Lightroom, Dropbox, Stripe, and supported QuickBooks workflows.
Professional tools, thoughtfully built.
14 days free. Cancel anytime.
*Additional workspaces billed at 50% off.